Queen's University Archives

Queen's University
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Queen's University


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ActivityOP1300 Alumni Relations
Records Series31 - Alumni Awards and Grants
OPRAlumni Relations
DescriptionRecords documenting selection of recipients of awards and grants offered by the Queen’s University Alumni Association, Queen’s University Student Association and the Alumni Branch network to recognize alumni and other members of the Queen's community.
Retention TriggerAn award or a grant cycle concluded.
Active (years)2
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAwards and grants recipient lists and citations to be transferred to the Archives. The rest of the records to be reviewed for destruction annually.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019