Queen's University Archives

Queen's University
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Queen's University


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ActivityOP1200 University Development
Records Series33 - Naming Recognition
OPRStewardship and Benefactor Relations
DescriptionRecords consist of correspondence with donors, naming submission files, design agreements and specifications of donor walls, plaques etc.
Retention TriggerName finalised.
Total Retention (years)5
Final ActionDP/AR
Disposition PlanA list of of room/tree/bench dedications, dates, locations and associated persons' names to be transferred to the Archives every five years. Design agreements to be destroyed one year after expiration dates. The rest of the records to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Sep 16 2021