Queen's University Archives

Queen's University
Search Type

Queen's University


site header
ActivityOP1200 University Development
Records Series33 - Naming Recognition
OPRStewardship and Benefactor Relations
DescriptionRecords consist of correspondence with donors, naming submission files, design agreements and specifications of donor walls, plaques etc.
Retention TriggerName finalised.
Active (years)3
Semi-Active (years)2
Final ActionDP/AR
Disposition PlanA list of of room/tree/bench dedications, dates, locations and associated persons' names to be transferred to the Archives every five years. Design agreements to be destroyed one year after expiration dates. The rest of the records to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019