Queen's University Archives

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Queen's University

ARCHIVES

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ActivityOP1100 Advancement Management
Records Series34 - Alumni Communications and Marketing
OPRAdvancement Communications and Marketing
DescriptionRecords documenting the preparation of articles and layouts for publications (e.g. website, email newsletter) including final product and source material in any media, such as audio / video interview footage, interview transcripts, memos.
Retention TriggerFY
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanTwo copies of published printed material and one copy of published multimedia material (digital alumni news, images, audio and video files, interview transcripts) to be transferred to Archives. The rest of the preparatory material to be reviewed for destruction annually.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Tuesday, Apr 23 2019