Queen's University Archives

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ActivityEX4600 Dispute Resolution
Records Series32 - Appeal and Arbitration Files
OPROffice of the University Ombudsman
DescriptionRecords consist of appeal board files and arbitration files.
Retention TriggerCase closed.
Total Retention (years)5
Final ActionDP/AR
Disposition PlanAfter a case is closed, all original documents are to be kept in the Office of the Ombudsman for five years, and then to be transferred to the Archives. All other copies of the files pertaining to appeal board and arbitration are to be destroyed once a case is closed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Oct 25 2020