Queen's University Archives

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ActivityEX4600 Dispute Resolution
Records Series32 - Appeal and Arbitration Files
OPROffice of the University Ombudsman
DescriptionRecords consist of appeal board files and arbitration files.
Retention TriggerCase closed.
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAfter a case is closed, all original documents are to be kept in the Office of the Ombudsman for five years, and then to be transferred to the Archives. All other copies of the files pertaining to appeal board and arbitration are to be destroyed once a case is closed.
Retention Rationale
PIBPIB
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Feb 18 2019