Oct 2, 2020 10:15 am
ActivityEX4600 Dispute Resolution
Records Series

31 - Dispute Advisory Files

OPROffice of the University Ombudsman
DescriptionRecords consist of the documentation of advisory services and facilitation services offered to students and non-unionized staff who are involved with dispute. Records include contact information, email correspondence, notes, consent forms, referral letters, draft appeal letters, staff advisor reports, annual reports and other supporting documents related to the cases.
Retention TriggerCases closed by University Ombudsman.
Total Retention 3 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Friday, Mar 24 2023