Queen's University Archives

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ActivityEX4600 Dispute Resolution
Records Series11 - University Student Appeal Board (USAB) Files
OPRUniversity Secretariat and Legal Counsel
DescriptionRecords consist of all USAB proceedings, including any written documents filed by the parties; transcripts of the hearing; any interim orders made by the Board and the decision of the Board and the reasons therefore.
Retention TriggerDecision made.
Total Retention (years)5
Final ActionDP/AR
Disposition PlanAs soon as the board renders a decision, destroy duplicate records (including the ones distributed to USAB members). All original records (including tape recordings) are to be kept by the University Secretariat and Legal Counsel. Tape recordings are to be destroyed after one year. The rest of the original records are to be kept for five years.

At the end of the five-year retention period, the records determined by the University Secretariat and Legal Counsel as precedent-setting cases will be transferred to the Archives; all other records will be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Oct 25 2020