Queen's University Archives

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ActivityEX3310 Cyclical Program Review (CPR)
Records Series31 - Preparation for CPR - Academic Units
OPRHead of Academic Unit
DescriptionPreparatory documentation collected by academic units for the review; includes , self-study documents, CV modules, review team reports.
Retention TriggerSubsequent review completed.
Active (years)1
Semi-Active (years)0
Final ActionDP/D
Disposition PlanThe copies of the prepared self-study that was submitted to the Provost's Office, and copies of other CPR documentation may be kept by academic units for reference purposes until the next cycle is completed then these copies are destroyed.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019