Queen's University Archives

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ActivityEX2200 University Council
Records Series31 - Selection of University Chancellor
OPRUniversity Secretariat
DescriptionRecords documenting the selection and appointment of the University Chancellor. Include information relating to both appointed candidate and those not appointed.
Retention TriggerUniversity Chancellor appointed.
Active (years)1
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanMaterial relating to shortlisted candidates, and the successful candidate to be transferred to Archives at the end of the retention period. The rest of the records to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019