| Activity | EX2200 University Council |
| Records Series | 30 - Selection for Distinguished Service Awards |
| OPR | University Secretariat |
| Description | Records documenting the nomination and selection of recipients for Distinguished Service Awards. |
| Retention Trigger | Award recipient selected. |
| Active (years) | 1 |
| Semi-Active (years) | 6 |
| Final Action | DP/AR |
| Disposition Plan | Nomination form and support letters will be given to the Distinguished Service Award recipients after the awards presentation. At the end of the retention, official lists of recipients with citations to be transferred to Archives. Records of nominations and all other material to be destroyed. |
| Retention Rationale | |
| PIB | PIB |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Wednesday, Feb 20 2019