Queen's University Archives

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ActivityEX2200 University Council
Records Series30 - Selection for Distinguished Service Awards
OPRUniversity Secretariat
DescriptionRecords documenting the nomination and selection of recipients for Distinguished Service Awards.
Retention TriggerAward recipient selected.
Total Retention (years)7
Final ActionDP/AR
Disposition PlanNomination form and support letters will be given to the Distinguished Service Award recipients after the awards presentation. At the end of the retention, official lists of recipients with citations to be transferred to Archives. Records of nominations and all other material to be destroyed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Oct 25 2020