Queen's University Archives

Queen's University
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Queen's University

ARCHIVES

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ActivityEX2100 Senate - Academic Governance
Records Series11 - Senate Committee Minutes
OPRUniversity Secretariat
DescriptionRecords consist of minutes of Senate Committees, subcommittees, ad hoc committees, task forces and work groups.
Retention TriggerMinutes approved.
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanOfficial minutes to be transferred to the Archives at the end of the retention.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Sep 19 2018