| Activity | EX1500 Board of Trustees |
| Records Series | 12 - Appointment of Principal |
| OPR | University Secretariat |
| Description | Records document the pre-selection, the selection, approval and appointment processes for Principals of the University. Also includes the preliminary call for comments and proposals from the community, selections and hiring of external consultants, submission to the Board of Trustees for approval. |
| Retention Trigger | Principal appointed and accepts the position. |
| Active (years) | 1 |
| Semi-Active (years) | 10 |
| Final Action | DP/AR |
| Disposition Plan | Material relating to shortlisted candidates, and the successful candidate transferred to Archives at the end of the retention period. Destroy all other material and duplicate material that are distributed to committee members one year after event trigger. |
| Retention Rationale | |
| PIB | No |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Monday, Feb 18 2019