Queen's University Archives

Queen's University
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Queen's University


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ActivityEX1500 Board of Trustees
Records Series12 - Appointment of Principal
OPRUniversity Secretariat
DescriptionRecords document the pre-selection, the selection, approval and appointment processes for Principals of the University. Also includes the preliminary call for comments and proposals from the community, selections and hiring of external consultants, submission to the Board of Trustees for approval.
Retention TriggerPrincipal appointed and accepts the position.
Total Retention (years)11
Final ActionDP/AR
Disposition PlanMaterial relating to shortlisted candidates, and the successful candidate transferred to Archives at the end of the retention period. Destroy all other material and duplicate material that are distributed to committee members one year after event trigger.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Oct 25 2020