| Activity | EX1500 Board of Trustees |
| Records Series | 12 - Appointment of Principal |
| OPR | University Secretariat |
| Description | Records document the pre-selection, the selection, approval and appointment processes for Principals of the University. Also includes the preliminary call for comments and proposals from the community, selections and hiring of external consultants, submission to the Board of Trustees for approval. |
| Retention Trigger | Principal appointed and accepts the position. |
| Total Retention | 11 years |
| Final Action | DP/AR |
| Disposition Plan | Material relating to shortlisted candidates, and the successful candidate transferred to Archives at the end of the retention period. Destroy all other material and duplicate material that are distributed to committee members one year after event trigger. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Mar 24 2023