Oct 2, 2020 10:15 am
ActivityEX1400 Administration of Nomination and Appointment to Governing Bodies
Records Series

31 - Elections to Governing Bodies

OPRUniversity Secretariat
DescriptionRecords documenting the election process to governing bodies at the University, including the Board of Trustees, Senate and University Council.
Retention TriggerElections complete, and any appeal resolved.
Total Retention 4 years
Final ActionDP/AR
Disposition PlanDestroy ballots one year after completion of election or appeal; keep vote count for full retention period, then transfer to archives.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024