Oct 2, 2020 10:15 am
ActivityEX1400 Administration of Nomination and Appointment to Governing Bodies
Records Series

30 - Administration of Nominating Process to Governing Bodies

OPRUniversity Secretariat
DescriptionRecords documenting the process of nomination to governing bodies at the University, including Board of Trustees, Senate and University Council.
Retention TriggerNomination process completed.
Total Retention 4 years
Final ActionDP/AR
Disposition PlanRecords relating to unsuccessful candidates will be destroyed one year after successful candidate accepts position. Records of successful candidates transferred to archives at the end of the four-year retention period.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jul 18 2024