Queen's University Archives

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Queen's University

ARCHIVES

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ActivityEX1270 Principal's Office Operations
Records Series35 - Organization of Principal's Events
OPROffice of the Principal
DescriptionRecords documenting the organization of events emanating from the Principal's Office, such as university/corporations networking events, academic occasions, employee relations, and hospitality events for visitors.

Records consist of lists of invitees, lists of attendees, programs, promotion material, invitation designs, drafts, reviews.
Retention TriggerEvent completed.
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAt the end of the retention period, final lists of invitees and attendees, programs, final plans, final reviews are to be transferred to the Archives; all administrative, draft and duplicate material to be destroyed.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Nov 11 2019