| Activity | AD9250 Departmental Record Keeping |
| Records Series | 31 - Records Maintenance Files |
| OPR | Department/Unit |
| Description | Records documenting records maintenance at department or unit. Used for tracking, monitoring, and maintaining control of recorded information holdings in active or semi-active storage. Includes locations lists, file lists, and coding authorities Also includes subject guides and other taxonomies (e.g., file naming conventions lists, acronym lists). Example documents: correspondence, lists, logs, subject guides, tracking system data. |
| Retention Trigger | Information superseded or no longer needed. |
| Active (years) | 1 |
| Semi-Active (years) | 0 |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | |
| PIB | No |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Monday, Feb 18 2019