Queen's University Archives

Queen's University
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Queen's University

ARCHIVES

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ActivityAD9100 General Administration and Operations
Records Series31 - Local Planning Files
OPRDepartment/Unit
DescriptionRecords documenting the senior level decision-making or recommendation activities of a university department or a unit. Includes strategic plans, memos, annual reports, department-wide reviews, etc.
Retention TriggerAY
Active (years)5
Semi-Active (years)5
Final ActionDP/AR
Disposition PlanIf a department or a unit follows fiscal year or calendar year, use FY or CY as retention trigger.

Selected material to be transferred to the Archives according to internal policies agreed upon by the department and the Archives. The rest of the records to be reviewed for destruction annually.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Feb 20 2019