Queen's University Archives

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ActivityAD8900 Records Management
Records Series30 - Records Management Program Files
OPRRecords Management and Privacy Office
DescriptionRecords documenting the development, implementation, maintenance, review and evaluation of records management practices and other activities that support and direct the records management program.

Not used for Records Retention Schedules Database, see AD9200-40.

Records consist of consultation notes, records management program plans, and program evaluations.
Retention TriggerActivities concluded.
Active (years)5
Semi-Active (years)0
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019