| Activity | AD8800 Web Content Development and Management |
| Records Series | 40 - Website Content Development |
| OPR | Department/Unit |
| Description | Records consist of materials used for the creation and development of content for the university's website. It encompasses content drafts, research materials, design specifications, and collaboration documents. Records may also include content strategy plans, approval workflows, style guides, multimedia assets, and communications with content contributors. Also includes documentation of the content development process, including timelines and revisions, as well as feedback and final approval for publication. |
| Retention Trigger | AY |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | Draft and preparatory materials to be destroyed after 1 year; all other records to be destroyed after 5 years. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Wednesday, Apr 2 2025