Queen's University Archives

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ActivityAD7300 Off-Campus Activity Safety
Records Series31 - Safety Planning Data
OPRDepartment of Environmental Health and Safety (EHS)
DescriptionRecords consist of personal details of participants, participants' emergency contact information, activity and travel details, hazards and risks assessments, immunization information, special needs information.
Retention TriggerActivity concluded.
Total Retention (years)5
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Dec 9 2021