| Activity | AD7100 Workplace Health and Safety |
| Records Series | 32 - Workplace Incident and Accident Files - Unpaid Student Placement |
| OPR | Department of Environmental Health and Safety (EHS) |
| Description | Records consist of Work Education Placement Agreement form, placement site's Incident Report form, Ministry of Education and Training Letter of Authorization form, insurance form, correspondence between EHS, the departmental representative, the work placement representative and insurance company. |
| Retention Trigger | Students complete placement. |
| Total Retention | 3 years |
| Final Action | DP/D |
| Disposition Plan | At any time during a student's placement, if a WSIB form is filed with EHS, the files will be reclassified as AD7100-31. Otherwise, destroy the files three years after students complete placement. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024