Oct 2, 2020 10:15 am
ActivityAD7100 Workplace Health and Safety
Records Series

32 - Workplace Incident and Accident Files - Unpaid Student Placement

OPRDepartment of Environmental Health and Safety (EHS)
DescriptionRecords consist of Work Education Placement Agreement form, placement site's Incident Report form, Ministry of Education and Training Letter of Authorization form, insurance form, correspondence between EHS, the departmental representative, the work placement representative and insurance company.
Retention TriggerStudents complete placement.
Total Retention 3 years
Final ActionDP/D
Disposition PlanAt any time during a student's placement, if a WSIB form is filed with EHS, the files will be reclassified as AD7100-31. Otherwise, destroy the files three years after students complete placement.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Dec 4 2023