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ActivityAD7100 Workplace Health and Safety
Records Series31 - Workplace Incident and Accident Files
OPRDepartment of Environmental Health and Safety (EHS)
DescriptionRecords documenting incidents of injury, illness, or accidents that occur in the workplace. Used for the files kept in the Department of Environmental Health and Safety (EHS).

Example documents: employee incident reports, WSIB forms, medical reports, correspondence.
Retention TriggerAny injury or illness that is resolved to the satisfaction of the Director of EHS.
Total Retention (years)40
Final ActionD
Disposition Plan
Retention Rationale

A physician who conducted medical examinations of a worker or supervised clinical tests of a worker shall, if section 29 applies, keep the records of the examinations and tests in a secure place until the later of the following dates:

1. The 40th anniversary of the date the first record was made.

2. The 20th anniversary of the date the last record was made. O. Reg. 490/09, s. 30 (1).

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Dec 9 2021