| Activity | AD7100 Workplace Health and Safety |
| Records Series | 31 - Workplace Incident and Accident Files |
| OPR | Department of Environmental Health and Safety (EHS) |
| Description | Records documenting incidents of injury, illness, or accidents that occur in the workplace. Used for the files kept in the Department of Environmental Health and Safety (EHS). Example documents: employee incident reports, WSIB forms, medical reports, correspondence. |
| Retention Trigger | Any injury or illness that is resolved to the satisfaction of the Director of EHS. |
| Total Retention | 40 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Occupational Health and Safety Act O. Reg. 490/09: Designated Substances 30.(1)A physician who conducted medical examinations of a worker or supervised clinical tests of a worker shall, if section 29 applies, keep the records of the examinations and tests in a secure place until the later of the following dates: |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024