Oct 2, 2020 10:15 am
ActivityAD7100 Workplace Health and Safety
Records Series

31 - Health and Safety Investigations

OPRDepartment/Unit
DescriptionRecords documenting incidents of injury, illness, or accidents that occur in the workplace that are reported to WSIB Ontario. Includes employee incident reports, WSIB forms, medical reports, correspondence.
Retention TriggerCase closed.
Total Retention Check Final Action and Disposition Plan (if available).
Final ActionDP/D
Disposition PlanIf OPR = Environmental Health & Safety, destroy all records 40 years after retention trigger.
If OPR ≠ Environmental Health & Safety, destroy all records 3 years after retention trigger.
Retention Rationale

Occupational Health and Safety Act O. Reg. 490/09: Designated Substances 30

(1) A physician who is provided with a copy of a worker’s personal exposure record under clause 27 (1) (a) shall keep the copy in a secure place until the later of the following dates:

1. The 40th anniversary of the date the first record was created in the personal exposure record.

2. The 20th anniversary of the date the last record was added to the personal exposure record. O. Reg. 490/09, s. 30 (1).

(2) If the physician is no longer able to keep the copy of the personal exposure record, he or she shall forward it to the Provincial Physician or to a physician designated by the Provincial Physician, who shall keep the copy until the later of the dates specified in subsection (1). O. Reg. 490/09, s. 30 (2); O. Reg. 148/12, s. 1.

(3) If a physician is not required by subsection (1) to keep a copy of a worker’s personal exposure record, the employer shall keep the record in a secure place until the later of the dates specified in subsection (1). O. Reg. 490/09, s. 30 (3).

(4) If the employer is unable to keep the personal exposure record, the employer shall forward it to the Provincial Physician, who shall keep it until the later of the dates specified in subsection (1). O. Reg. 490/09, s. 30 (4).

PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous Overwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • P = Permanent
  • PIB = Personal Information Bank

Printed on Sunday, Mar 30 2025