| Activity | AD7100 Workplace Health and Safety |
| Records Series | 10 - Joint Health and Safety Committees |
| OPR | Department of Environmental Health and Safety (EHS) |
| Description | |
| Retention Trigger | AY |
| Active (years) | 1 |
| Semi-Active (years) | 1 |
| Final Action | DP/AR |
| Disposition Plan | The chairs of the Joint Health and Safety Committees (JHSC) transfer the signed official minutes to EHS on a monthly basis. EHS is responsible for transferring the official minutes to the archives at the end of the retention. |
| Retention Rationale | |
| PIB | No |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Monday, Feb 18 2019