Queen's University Archives

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ActivityAD6800 Parking Services
Records Series32 - Parking Services Pre-Authorized Payment Plan Agreements
OPRParking Manager
DescriptionRecords consist of payment plan agreements and void cheques. Personal information collected includes Name, Queen's ID, home address, phone numbers and banking information.
Retention TriggerPayment plan cancelled.
Active (years)0
Semi-Active (years)0
Final ActionDP
Disposition PlanPayment plan agreement and void cheque returned to the customer.
Retention Rationale
PIBPIB
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Feb 18 2019