| Activity | AD6800 Parking Services |
| Records Series | 31 - Parking Services Customer Database |
| OPR | Parking Manager |
| Description | Records consist of customer data and parking permit / parking ticket history files. Personal information collected includes name, Queen's ID, department, home address, email, phone numbers, licence plates information. |
| Retention Trigger | Parking permits cancelled or no contact with Parking Services for one year. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Both paper records and electronic data are to be destroyed according to the assigned retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 26 2024