Queen's University Archives

Queen's University
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Queen's University


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ActivityAD6800 Parking Services
Records Series31 - Parking Services Customer Database
OPRParking Manager
DescriptionRecords consist of customer data and parking permit / parking ticket history files. Personal information collected includes name, Queen's ID, department, home address, email, phone numbers, licence plates information.
Retention TriggerParking permits cancelled or no contact with Parking Services for one year.
Active (years)1
Semi-Active (years)0
Final ActionDP/D
Disposition PlanBoth paper records and electronic data are to be destroyed according to the assigned retention.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019