Queen's University Archives

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ActivityAD6600 Physical Resources Management
Records Series32 - Materials Maintenance and Repair Files
DescriptionRecords documenting materials maintenance and repair. Used for tracking and monitoring the operation, upkeep and repair of equipment, furniture and vehicles. Includes arrangement of maintenance and repair services; service agreements; repairs and maintenance under warranty; safety inspections; work order management; and other maintenance and repair activities. Example documents: correspondence, inspection reports, logs, maintenance schedules, service agreements, work orders.
Retention TriggerEquipment disposed of, transferred or replaced or service discontinued.
Total Retention (years)2
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jul 2 2020