Queen's University Archives

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ActivityAD6600 Physical Resources Management
Records Series31 - Materials Inventory Control Files
DescriptionRecords documenting materials inventory control. Used for verifying and tracking the receipt, usage, physical location, and disposal of equipment and furniture. Includes inventory lists, addition and deletion records, and transfers. Also includes vehicle registrations and licenses. Example documents: correspondence, inventory reports, vehicle registrations, transfer vouchers.
Retention TriggerInventory revised.
Total Retention (years)1
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jul 2 2020