| Activity | AD6400 Real Property Development and Management |
| Records Series | 31 - Real Property Acquisition Files |
| OPR | Department/Unit |
| Description | Records documenting acquiring of land, structures and buildings through purchase, donation, and transfer. Includes proof and transfers of ownership, appraisals, topographical information, architectural layout, expropriations, negotiations of purchase, deeds, and agreements. Records consist of appraisals, approvals, correspondence, drawings, maps, meeting notes, photographs, plans, records of ownership and land title. This schedule is for departments or units that are not Campus Planning and Real Estate. For the core real property records, see AD6599-31 Real Property Files. |
| Retention Trigger | Property acquired. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Jul 5 2025