| Activity | AD6400 Real Property Development and Management |
| Records Series | 31 - Real Property Acquisition Files |
| OPR | Physical Plant Services |
| Description | Records documenting acquiring of land, structures and buildings through purchase, donation, and transfer. Includes proof and transfers of ownership, appraisals, topographical information, architectural layout, expropriations, negotiations of purchase, deeds, and agreements. Records consist of appraisals, approvals, correspondence, drawings, maps, meeting notes, photographs, plans, records of ownership and land title. |
| Retention Trigger | Property acquired. |
| Active (years) | 10 |
| Semi-Active (years) | 15 |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | |
| PIB | No |
| Vital Records |
This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Monday, Feb 18 2019