Queen's University Archives

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ActivityAD6400 Real Property Development and Management
Records Series31 - Real Property Acquisition Files
OPRPhysical Plant Services
DescriptionRecords documenting acquiring of land, structures and buildings through purchase, donation, and transfer. Includes proof and transfers of ownership, appraisals, topographical information, architectural layout, expropriations, negotiations of purchase, deeds, and agreements.

Records consist of appraisals, approvals, correspondence, drawings, maps, meeting notes, photographs, plans, records of ownership and land title.
Retention TriggerProperty acquired.
Active (years)10
Semi-Active (years)15
Final ActionAR
Disposition Plan
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Tuesday, Apr 23 2019