Queen's University Archives

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ActivityAD6300 Physical Properties Maintenance and Custodial Services
Records Series32 - Regular Building Maintenance files
OPRFIXIT Co-ordinator
DescriptionRecords consist of service requests, work orders and time sheets.
Retention TriggerData entered into the asset management system.
Active (years)2
Semi-Active (years)0
Final ActionDP/D
Disposition PlanPaper records to be kept up to two years, then to be destroyed.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Tuesday, Apr 23 2019