| Activity | AD6300 Physical Properties Maintenance and Custodial Services |
| Records Series | 32 - Regular Building Maintenance files |
| OPR | FIXIT Co-ordinator |
| Description | Records consist of service requests, work orders and time sheets. |
| Retention Trigger | Data entered into the asset management system. |
| Total Retention | 2 years |
| Final Action | DP/D |
| Disposition Plan | Paper records to be kept up to two years, then to be destroyed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Saturday, Apr 20 2024