Queen's University Archives

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ActivityAD6200 Construction and Engineering Project Management
Records Series31 - Building Construction and Engineering Project Files
OPRPhysical Plant Services
DescriptionRecords consist of building construction/renovation project files and engineering project files. Used for planning, designing, inspecting and commissioning construction and renovation of structures and facilities. This category is not used for building plans. See AD6200-30.
Retention TriggerProject completed or information no longer needed, whichever is longer.
Active (years)2
Semi-Active (years)5
Final ActionD
Disposition Plan
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019