| Activity | AD4200 Employee History Files |
| Records Series | 32 - Staff Employee Personnel Files - Local Copies |
| OPR | Department/Unit |
| Description | Records consist of local copies of staff employee personnel files from the date of hire to separation. |
| Retention Trigger | A staff employee separates from the Department/Unit. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | D |
| Disposition Plan | Transfer all local files to Central HR to be merged with AD4200-31 Employee Personnel Files. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 18 2024