| Activity | OP8970 Visiting Scholars and Researchers |
| Records Series | 31 - Visiting Scholar/Researcher Files |
| OPR | Department/Unit |
| Description | Records include applications, supporting documents such as resumes, proposals, proposal reviews and acceptance/rejection, any possible financial considerations, any resultant reports, data, or other gained knowledge that is shared with Queen’s, planning and logistics, provision of facilities such as workspace, email accounts, security passes, etc., any cancellations, and all correspondence related to the visiting scholar’s or researcher's time at Queen’s. Used for visiting scholars or visiting researchers only; not for general visitors. |
| Retention Trigger | Visit end date. |
| Total Retention | 5 years |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Tuesday, Apr 1 2025