| Activity | OP6920 Student Care Services |
| Records Series | 31 - Student Care Support Services Case Files |
| OPR | Student Conduct and Care |
| Description | Records documenting care support services provided to Queen's students. It encompasses referrals, copies of resources, session notes, correspondence with students and related parties. Includes records of students referred to the Assessment and Care team (ACT) under the Student at Risk Policy. |
| Retention Trigger | The end of the academic year in which a case is closed. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | If case type = General, keep records for 10 years after case close date, then delete. In some cases, records may be kept longer at the discretion of case managers. If case type = Assessment and Care Team, keep records for 10 years after case close date, then delete. In some cases, records may be kept longer at the discretion of case managers. If case type = Sexual Violence and/or Sexual Misconduct, keep records for 99 years after case close date, then delete. |
| Retention Rationale | Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.16 (1)There is no limitation period in respect of a proceeding based on a sexual assault. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, May 31 2025