| Activity | OP4400 Student Registration |
| Records Series | 40 - Photo Identification Database |
| OPR | University Registrar |
| Description | |
| Retention Trigger | Student graduates, or three academic years have passed with no activity since last registration date. |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Photo identification records are retained in the database and then held for a further year after the event trigger, then the records are transferred to tape or CD for a further four years before destruction. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024