| Activity | OP4400 Student Registration |
| Records Series | 32 - Student Card and Photo Identification Files |
| OPR | University Registrar |
| Description | Include email correspondence (including attached photos) regarding student card application and photo submission. |
| Retention Trigger | AY |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Emails containing student photos to be purged according to the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024