| Activity | OP2310 Collections Management - Queen’s University Archives and W. D. Jordan Rare Books and Special Collections |
| Records Series | 32 - RBSC Item History Files |
| OPR | W. D. Jordan Rare Books and Special Collections |
| Description | Records consist of copies of invoices, transfer forms and receipts, donor agreements, appraisal reports, item insurance summaries and supporting documentation, and communication files with sellers, donors or previous material custodians. |
| Retention Trigger | Life of the item, or ownership changes, whichever happens first. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Sunday, May 5 2024