| Activity | OP2210 Library Collection Development and Management |
| Records Series | 35 - Gift Collection History Files |
| OPR | University Library |
| Description | Records documenting receipts of non-monetary gifts to the library. Include gift collection initiatives, correspondence, Gift-In-Kind Donor Declaration Forms, material lists |
| Retention Trigger | Gifts received. |
| Total Retention | 5 years |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025