Oct 2, 2020 10:15 am
ActivityOP2210 Library Collection Development and Management
Records Series

35 - Gift Collection History Files

OPRUniversity Library
DescriptionRecords documenting receipts of non-monetary gifts to the library. Include gift collection initiatives, correspondence, Gift-In-Kind Donor Declaration Forms, material lists
Retention TriggerGifts received.
Total Retention 5 years
Final ActionAR
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Thursday, Mar 28 2024