| Activity | EX4800 Improper Acts Reporting (University Secretary) |
| Records Series | 31 - Improper Acts Intake Files |
| OPR | University Secretariat and Legal Counsel |
| Description | Records documenting intake about alleged improper acts defined by Queen's Improper Acts Reporting Policy. Include intake files and communication files. |
| Retention Trigger | AY |
| Total Retention | 7 years |
| Final Action | DP/D |
| Disposition Plan | Reports referred for investigation will be classified using other schedules. Reports not referred for investigation to be destroyed by the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, May 17 2024