| Activity | EX4200 General Legal Matters |
| Records Series | 31 - Agreements and Contracts, General |
| OPR | Department/Unit |
| Description | Records consist of general agreements and contracts entered into by various departments and units across the university. It encompasses a wide range of contractual documents, such as service agreements, partnership contracts, licensing agreements, and memoranda of understanding (MOUs). Records may include contract drafts, signed agreements, amendments, and related correspondence. Excludes international exchange agreements and union agreements. |
| Retention Trigger | Activity concluded or agreements/contracts expire. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | Executed agreements and contracts to be destroyed 15 years after expiration date; all other materials to be destroyed 5 years after activity is concluded. |
| Retention Rationale | Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.15(2)No proceeding shall be commenced in respect of any claim after the 15th anniversary of the day on which the act or omission on which the claim is based took place. 2002, c. 24, Sched. B, s. 15 (2). |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025