| Activity | EX4100 Legal Services |
| Records Series | 35 - Legal Reference Materials |
| OPR | Department/Unit |
| Description | Records consist of legal reference materials used by the university. It encompasses documents such as contract templates, agreement templates, statutes, regulations, legal opinions, court rulings, and policy guidelines. Records may also include internal legal memos, compliance documents, and reference materials related to university governance, intellectual property, employment law, and risk management. |
| Retention Trigger | Document date. |
| Total Retention | 15 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Sunday, May 25 2025