| Activity | EX4100 Legal Services |
| Records Series | 34 - Notarizations |
| OPR | Legal Counsel |
| Description | Records concerning notarized documents within the university, such as affidavits, contracts, agreements, and other official records requiring notarization. It encompasses notary logs, copies of notarized documents, and correspondence related to notarization requests or services. Records may also include forms and certificates related to the notarization processes. |
| Retention Trigger | Activity concluded. |
| Total Retention | 3 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025