Oct 2, 2020 10:15 am
ActivityEX1500 Board of Trustees
Records Series

11 - Board of Trustees Committee Minutes

OPRUniversity Secretariat
DescriptionRecords consist of minutes of Board of Trustees standing committees, subcommittees, ad hoc committees, task forces and work groups.
Retention TriggerMinutes approved.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanOfficial minutes to be transferred to the Archives at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 8 2023