| Activity | AD9250 Records Management |
| Records Series | 40 - Records Retention Schedules |
| OPR | Records Management and Privacy Office and Queen's University Archives |
| Description | Records documenting the design, development, adoption, review, approval, periodic updating, and utilization of Queen’s official records retention schedule (RRS). Records include drafts and final copies of the retention schedule, working papers, legal citations, requests for changes, any previous versions, any website pages showing or describing the RRS, and any machine-readable forms of the schedule. |
| Retention Trigger | Document last modified date. |
| Total Retention | 10 years |
| Final Action | DP/AR |
| Disposition Plan | Queen's Archives will take a snapshot of the public-facing retention schedule website. The Records Management and Privacy Office will delete records that are not continuously overwritten at the end of the 10-year retention period. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025