| Activity | AD9250 Records Management |
| Records Series | 30 - Local Records Management |
| OPR | Department/Unit |
| Description | Records documenting records management activities at a departmental level such as records retrieval and storage, assisting with development of records retention schedules, data migration, and so on. It encompasses records inventories, requests for offsite storage, records retrieval requests, transfer to Archives forms, draft retention schedules, communications with the Records Management and Privacy Office and Queen's University Archives staff. |
| Retention Trigger | Document last modified date or document date. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | Keep records inventory files for 5 years after the last modified date, then destroy; keep the rest of the records for 5 years after document date. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025