| Activity | AD9110 General Administration |
| Records Series | 16 - Shipping, Receiving and Mail |
| OPR | Department/Unit |
| Description | Records documenting the shipping, receiving, and handling of mail and packages within the university and its units. It encompasses shipping and delivery logs, tracking information, inventory records for incoming and outgoing items, mail distribution logs, and correspondence related to shipments. |
| Retention Trigger | Activity concluded. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025