| Activity | AD7300 Off-Campus Activity Safety |
| Records Series | 31 - Safety Planning Data |
| OPR | Department of Environmental Health and Safety (EHS) |
| Description | Records consist of personal details of participants, participants' emergency contact information, activity and travel details, hazards and risks assessments, immunization information, special needs information. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024