Oct 2, 2020 10:15 am
ActivityAD6800 Parking Services
Records Series

31 - Parking Services Customer Database

OPRParking Manager
DescriptionRecords consist of customer data and parking permit / parking ticket history files. Personal information collected includes name, Queen's ID, department, home address, email, phone numbers, licence plates information.
Retention TriggerParking permits cancelled or no contact with Parking Services for one year.
Total Retention 1 year
Final ActionDP/D
Disposition PlanBoth paper records and electronic data are to be destroyed according to the assigned retention.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024