| Activity | AD3900 Signing Authority Administration |
| Records Series | 31 - Signing Authority Files |
| OPR | Department/Unit |
| Description | Records documenting the management and oversight of individuals authorized to sign documents on behalf of the university. This may include delegation of authority documents, signatures, approval forms, and related correspondence. |
| Retention Trigger | Signing authority expires. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Friday, Apr 18 2025