| Activity | AD1700 Non-academic Publishing |
| Records Series | 31 - Non-Academic Publications |
| OPR | Department/Unit |
| Description | Records consist of preparatory and draft materials and the final published version for all non-academic publications produced by the university . This may encompass newsletters, brochures, year-end reports and other published materials regardless of media. Excludes academic publications and website content. |
| Retention Trigger | Publication published. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, transfer one copy of the published version to the Archives; destroy all other materials. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025