| Activity | AD1350 Awards and Recognition |
| Records Series | 31 - Awards Files |
| OPR | Department/Unit |
| Description | Records consist of any applications or nomination documents, any voting or other form of decision-making related to the award, any supporting recommendations, announcements, press coverage, award documents, and all correspondence related to the selection, announcement, and conferring of the award. Exclude events related to the receipt of the awards. Also exclude student awards and alumni awards. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, transfer recipients list and recipient citation (if available) to the Archives; destroy all other materials. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025