| Activity | AD1100 General Communications |
| Records Series | 32 - Presentations and Speeches |
| OPR | Department/Unit |
| Description | Records consist of all formal presentations, speeches, and related materials delivered by internal and external speakers. This may encompass slides, transcripts, scripts, recordings, and related documentation. Excludes training content. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, if the presentation or speech is open to the public, transfer the final version to the Archives, destroy all other materials. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025